Deleting Student Records

Deleting All Records | Deleting a Single Record | Deleting Selected Records

Deleting All Records

At the end of a term, once students have completed the course and grades have been submitted, you should delete their records from your course. Until you delete the students' records, they will continue to have access to your course and the course will still be listed on their MyWebCT page. If you haven't already backed up your course, you should probably do that before deleting any records from your course.

To delete all records, you can follow the steps described in Deleting Selected Records below, or you can use the Reset Course function. To delete students using Reset Course, follow these directions:

1. Click the Control Panel button and then click Manage Course.

2. On the Manage Course page, click Reset Course.

3. On the Reset Course page, click the checkbox next to Student Database as well as any other area of the course you would like to reset.
   
   
   

4. Click the Reset button.  

5. Click OK to confirm that you want to reset the course.

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Deleting a Single Record

During a term, you may need to delete a student record from WebCT. For example, if a student drops your course then the student's record could be deleted from WebCT. However, you should use this feature cautiously since deleting the record will erase student grades, submitted assignment files, etc. See Denying Student Access for an alternative to deleting records.

1. Click Manage Course (in the Control Panel), then Manage Students to enter the Student Management area (gradebook) in WebCT.

2. Find the student record that you want to delete and click the student's last name (or whatever data is listed in the first column).
   
   
    

3. On the Edit Record screen, click the Delete button.

4. Confirm that you wish to delete the student's record by clicking OK in the Warning and Final Warning dialog boxes. 

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Deleting Selected Records

1. Click Manage Course (in the Control Panel)

2. On the Manage Course page under Manage Students, click View some students.

3. Click the checkboxes beside each student you wish to delete.
   
   
   

4. Click the View button.

5. On the Manage Students (gradebook) page, click the Options: Advanced drop-down menu and select Delete Shown Records and click Go.
   
   
   
   

6. On the Confirm Deletion page, click the Delete button. You will not receive another confirmation warning, so make sure you really do want to delete these records.